Agenda for the Full Annual Parish Council meeting on the Monday 27th April 2026 at 18:30hrs.
Location: The Waterside Youth Club, High Street Fovant.
Signed: J Wallis, Parish Clerk/RFO, 22nd April 2025.
AGENDA
43.26: Election of the Chair.
44.26 Election of a Vice Chair.
45.26 Chair and Vice chair sign of acceptance forms
46.26 Review of Portfolio holders.
47.25 Public
This council is committed to community engagement and warmly invites members of the public to contribute during this part of the meeting. Members of the public should note that the council is only able to make decisions on topics that are on the agenda, however if a question or statement requires research, the outcomes will form part of the agenda for the next meeting. We allocate three minutes to each speaker with a total of 15 minutes allocated for the whole meeting. Please note that interruptions during the remainder of the meeting are not permitted. The chair will advise whether permission to film or record the meeting has been agreed.
48.26: Apologies for Absence.
49.26: Noting of Absence.
50.26: Declarations of Interest in items on the agenda and consideration of
dispensations.
51.26: To approve the minutes of the meeting held on the 16th March 2026.
52.26: Clerks report on previous actions, clerks update.
- 26 : Footpath 20 update.
- Keep Britain Tidy village litter pick 28th March 2026
- Playground update.
- Annual Parish Meeting.
- CILCA qualification.
- Any correspondence of note into Council
- Letter from HM land registry.
- Letter from Grist.
- Letter re potential Wilton pantry.
- Letter re Starfest request.
- Update on recent speeding activity.
- Letter from mural artist.
- Letter from Elan city.
- Letter from a solicitor.
- Request regarding Fovant green spaces.
53.26: Chairmans Introduction.
54.26: Statement from Wiltshire County Councillor Nabil Najjar.
55.26: Governance:
- To consider for approval an Email policy. (Cllr. DH).
- Review of standing orders 2026 .
- Review of financial regulations 2026
- Review of Councillor code of conduct 2026.
56.26: Planning matters requiring Consideration/noting.
- To consider any applications received since the last meeting, including any received after the agenda has been published.
PL/2026/01908 Medland Cottage, Fovant
Tree fell in a conservation area.
57.26 Review of the asset register.
58.26 Review of Insurance cover.
59.26: Financial matters for approval.
- Schedule of monthly direct debit payments (2026/2027)
- Schedule of annual subscriptions (2026/2027)
- Schedule of grants awarded (2026/2027)
- To consider, approve and accept the clerks report on payments and receipts for the month of March 2026, and the end of month reconciliations for March
- To consider and approve the Quarter four financial report.
- Note the end of year financial position.
60.26 Financial matters for consideration/noting and approval and signature.
- Receipt of the internal audit.
- Presentation of the Annual Governance Statement (AGAR s.1)
- Presentation of the Accounting Statement (AGAR s.2)
- Setting of the commencement for the exercise of public rights.
61.26: Other matters requiring consideration.
To receive, consider and note update on progress:
- To consider the response from the enforcement officer on The Cross Keys, SP3 5JH – ENF/2025/01107 (Cllr.MW/DH)
- To note updates on the Village Green Project – (Cllr. MW and Cllr. DH).
- To note updates on the Speed Indicator devices (Cllr. DH).
- To note updates on the Issue relating to SID on High Street. (Cllr.MW/Cllr. DH).
- To note an update on underpayments to the HMRC (Cllr. DH).
- Update on letter from Green Drove resident (Cllr. HC)
To receive and Consider:
- Response to the closure of Wilton Fire Station.(All)
- SSEN Grant application 2026. (Cllr. DH)
- Wiltshire Wildlife catchment walk (Cllr. MW)
62:26 Items for next meeting.
63.26: Date and time of next meeting 8th June 2026 18:30hrs .
FOVANT PARISH COUNCIL
CLERKS REPORT MARCH 2026
| DATE | RECEIVED | PAYMENT | RECIPIENT | SERVICE |
| 02/03/26 | £37.20 | SCRIBE | Accounting | |
| 02/02/26 | £70.16 | GRIST | Bins | |
| 06/03/26 | £105.43 | HMRC | PAYE | |
| 09/03/26 | £7.19 | YAY | Mobile | |
| 10/03/26 | £18.00 | FYC | Hall hire | |
| 10/03/26 | £67.15 | J. Wallis | Stationary | |
| 17/03/26 | £4.25 | Lloyds | Charges | |
| 18/03/26 | £18.00 | FYC | Hall hire | |
| 30/03/26 | £383.87 | J. Wallis | Salary |
Payments for approval for April
Wickstead £5806.01 For new seesaw 22/04/2026.
Simon Pritchard £204.90 For internal audit. 22/04/2026
Schedule of Monthly payments/ Direct Debits 2026/2027
|
RECIPIENT |
SERVICE | AMOUNT |
FREQUENCY |
| GRIST | Rubbish removal | Variable | Monthly |
| Starboard systems | Accounting system | £37.20 | Monthly |
| Julie Wallis | Salary | £383.87 | Monthly |
| HMRC | PAYE | £105.43 | Monthly |
| Lloyds Bank | Charges | £4.25 | Monthly |
| Fovant YC | Hall hire | £12.00 | Monthly |
| YAY | Mobile phone | £7.19 | Monthly |
Schedule of Annual Subscriptions 2026/2027
| RECIPIENT | SERVICE | AMOUNT | FREQUENCY |
| Microsoft | 365 | £254.97 | Yearly |
| WALC | Annual Subs | £332.16 | Yearly |
| SLCC | Annual Subs | £90.00 | Yearly |
| Store Rental | FYC | £300.00 | Yearly |
| HUB rental | FYC | £300.00 | Yearly |
| Insurance premium | Hiscox | £886.85 | Yearly |
| ICO | Annual subs | £55.00 | Yearly |
| C. Busch | Payroll admin | £41.25 | Quarterly |
| Website | Eyelid | £100.00 | Yearly |
| Emails | Cloud Next | £149.99 | Yearly |
| ROSPA | Inspection | £222.00 | Yearly |
Schedule of Grants 2026/2027
| RECIPIENT | SERVICE | AMOUNT | FREQUENCY |
| Village hall | Insulation | £736.00 | Once |
| FHIG | Storage | £2000.00 | Once |
|
Fovant Art Club |
Materials |
£100.00 |
Once |